Minutes 2025  

Finance Team

 The Finance Team focuses on community financial issues including the annual budget, cash flow, payment of invoices, investment of our assets, and establishment and collection of homeowner fees.  The Finance Team is a liaison with the bookkeeper and provides guidance and direction to the bookkeeper.  The Finance Team is open to acting as an advisory group for other teams on financial issues and decisions.

Specifically, the Finance Team is responsible for the following:

1. Annual budget (planning and implementation)

2. Community accounting and bookkeeping (fee collection, deposits, invoice payments, taxes and financial reports)

3. Fund-raising opportunities (grocery coupons, etc.)

4. Vendor relations (negotiation, contract administration)

5. Oversees long-term reserves

Budget Protocol

The Finance Team will be responsible for gathering information from the bookkeeper and disseminating that information to each team in August.  Teams will use that information to create a budget request for the following year.  The Finance Team will use those budget requests to create a proposed budget and present it to the entire community in writing one week prior to the September meeting.  Presentation and initial discussion of the budget will occur at the September meeting.  Continued discussion of the budget will happen at the October meeting.  After the October meeting, based on relevant input from the community, the Finance Team will circulate a final budget with a written request for a vote.  Homeowners will have two weeks to vote.  As with Topics Discussions Forms, no vote equals approval.  As per the CC&Rs, a vote of 67% of the homeowners is required to pass the budget.