Responsibilities of the Steering Committee

The responsibilities of the Steering Committee are listed below, organized into the following categories:

• General responsibilities

• Specific responsibilities
  
  

General responsibilities

Certain general responsibilities of the Steering Committee are outlined in the proposed HCCCA governance model approved in late 2008, and are summarized here as a reference:

Provide overall management, coordination, and leadership to HCCCA

Facilitate community-based decisions on issues including but not limited to:

• Protection of community assets

• Community vision and governing philosophy

• Approval of HCCCA annual budget and budget amendments over $2,000

• Approval of team charters

• Approval of long-term building / grounds maintenance plans

• Approval of amendments to HCCCA CC&Rs and Bylaws
  
  

Authorize action on issues not requiring community-wide discussion and consensus, such as:

• Compliance with HCCCA CC&Rs and Bylaws; also encourage compliance with federal and state laws, and municipal codes

• Acting as legally accountable entity for HCCCA

• Authorizing emergency allocations and actions, when beyond the scope of a chartered community team

• Authorizing emergency allocations and actions that are within the scope of a chartered community team, after attempted communication, if the team is unable or unwilling to act, to protect and serve the interests of the community

• Serving as a resource for community teams in the execution of their charters; empowering and supporting them

• Authorize mid-range ($500-$2,000) amendments to HCCCA annual budgets

• Leading the discussion of strategic planning

• Facilitating conflict resolution at the lowest possible level (neighbor-to-neighbor, then community team, then Steering Committee)

• Ensuring timely communication of reports and information to the community at large
  
  

Specific responsibilities

Take action on matters brought to the committee

• Assist in decision-making about the forum where matters are best resolved and whether community-wide discussion and consensus is appropriate

• Decide upon and implement appropriate action for matters within the purview of the Steering Committee

• Support community teams by responding to their needs and requests

• Provide review and oversight for proposed annual community budgets submitted by the Finance Team and ensure budget review and approval is conducted at a community meeting not later than November of each year

• Provide final approval of additions, alterations or improvements in owner units reviewed by the Buildings Team, per CC&Rs

• Authorize sanctions for individual community members who do not meet financial obligations to the community, as recommended by the Finance Team

• Respond to issues of community members who are not conforming with community policies

• Manage allocation of parking spaces among residents
  
  

Ensuring timely communication of reports and information to the community at large

• Publish Steering Committee meeting minutes after every meeting

• Encourage community member attendance of Steering Committee meetings, including advance communication of planned meetings

• Schedule and hold community meetings at least quarterly

Establish and oversee guidelines for community decision-making

• Observe guiding principles

• Make decisions at the appropriate level

• Seek community input

• Engage the entire community in decision-making when appropriate

• Ensure all team charters are reviewed and updated if necessary, at least once every three years, and that any changes to team charters are approved by the community.