Greetings neighbors,

This is a follow-up to a series of communications and meetings in the fall of 2022 related to issues discovered by the Buildings Team regarding the rear balconies (decks) on our residential buildings.  Our current deck design, including “stucco wall” railings, imposes challenges that will ultimately impose a high maintenance cost on the community.  The Buildings Team has proposed a deck redesign project that will address the design issues, enable much more cost-effective future maintenance, eliminate currently needed repairs, and avoids future safety issues. 

A working group consisting of the Steering Committee, Finance Team, and Buildings Team have collaborated on a plan to educate and ultimately seek Association (i.e. property owners) approval of a project to remodel our balconies with a new low/no maintenance design.  That plan includes meetings, communications, and a financing strategy for the cost of the project.

Please “save the date” for the following meetings:

1. Overview of Project - Saturday 8/19, 1pm (90 min.) Meeting Recording
Led by the Steering Committee, this meeting will reiterate the rationale for the project, community governance considerations related to project approval, and an introduction of the Financing Strategy by the Finance Team, which includes a Special Assessment.  The Buildings Team will review what was presented in the fall of 2022, related to construction details.

2. Buildings Team Office Hours – Monday 8/21, 6:30pm (60 min.)
Led by the Buildings Team, “office hours” are an opportunity for community members to ask and get answers to questions about construction details of the project, not covered in the meeting on 8/19, in an informal dialog.

3. Financing Strategy Deep Dive - Sunday 9/17, 1pm (90 min.)
Led by the Finance Team, a more detailed presentation of the project financing strategy than what will be presented on 8/19 and the rationale that informed it.

4. Financing Strategy Office Hours - 6pm Thursday 9/21 (60 min.)
Led by the Finance Team, an opportunity for community members to ask and get answers to questions about the project financing strategy, not covered in the meetings on 8/19 or 9/17.

5.  Approval Vote - 9am Saturday 9/30 (60 min.)
Formal vote of Association members* to approve the project and financing strategy, including a special assessment.  We will have provision for proxies, for members unable to attend.

* Highline Crossing Cohousing Community Association – members are homeowners, with one vote per unit, as defined in CC&Rs Section 1.4(c).

All meetings and office hours will be held in the Common House dining room and have Zoom enabled for virtual participation. Meetings will be recorded (but not office hours).

These meetings and related communications are intended to culminate in a decision/ vote on the project, including a special assessment, per provisions of our CC&Rs (Section 5.4 et.al.).  If approved, project planning including contractor solicitation will commence, with a target to conduct the project in the spring / summer of 2024.  2024 Budget meetings will follow, with the first budget meeting provisionally scheduled for the second weekend in October.  Entering the 2024 budget process with deck project approval resolved removes a significant variable that would impact the 2024 budget and dues.

All the previous communications to the community about the project over the last couple years, answers to known/previously asked questions, and all new materials are posted here and will be updated throughout the process.

Thank you,

Highline Crossing Cohousing Community Steering Committee

Step 1: Review the Informational Materials